It is well known that some students are managing on limited funds. At times this financial hardship can affect students' ability to work, their health and general welfare. There are a number of ways in which these difficulties can be alleviated and the Tutors are usually best placed to know where and how to obtain funding support.
Travel Grants (for Holidays)
The College annually makes a limited number of grants to both graduate students and undergraduates for the purpose of travel (not normally for study) during the Christmas, Easter and Long Vacations.
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The College encourages applications from Junior Members for grants towards expenses incurred in relation to their academic studies. This might include travel to and attendance at academic conferences, and expenses incurred in respect of fieldwork and language courses. Procedures for study grants have changed for 2015 so applicants should read all of the following before making an application:
- Retrospective applications will not normally be considered.
- Applicants must ensure that their Tutor receives their application by midday on the Wednesday one week before the College Grants Committee meeting at which it is to be considered. The Grants Committee meets twice per term on the dates indicated in the College Calendar 2016-17.
- Applications will not normally be considered from students who have received more than £2500 (excluding hardship awards) during their course of study.
- Assistance will not normally be offered for expenses incurred in connection with a course requirement.
- Assistance will not normally be offered for the purchase of standard electronic equipment although specialist equipment might be considered.
- Expenses will normally be reimbursed retrospectively. Successful applicants will be issued with an expense claim form that should be returned to the Tutorial Office together with receipts for all expenses incurred. Students should inform their Tutor if retrospective reimbursement would cause financial hardship.
- For grants awarded in connection with travel to conferences, fieldwork or similar, students are required to make a short report (1 page of A4 as a maximum) giving an account of how the grant was used and how it has been of benefit to their academic studies. The report should be submitted to the Tutorial Office within one month of return, together with the expense claim form.
- In cases where a student is attending a conference but not presenting a paper or poster, the College will normally only consider contributing up to 50% of the cost of attendance.
- Students should normally avail themselves of the resources of the University's Language Centre before applying for funding to take a language course elsewhere. (The College will also be sympathetic to paying for a student to stay in Cambridge to do a language course if it is to be followed by an in-country course.)
- Students in receipt of a grant to take a language course (including English for Academic Purposes) should provide the Tutorial Office with a copy of their certificate of attendance.
- Payment of Study Grants will normally be by credit to College bills. Students may, however, make arrangements with the College Office for direct payment to their bank account.
The College is running a scheme whereby Junior Members may receive a grant of 50% of the cost of books required for academic work and approved by each Junior Member's Tutor, up to a maximum of £50 per annum.
Junior Members may apply for financial support in relation to expenses incurred whilst representing the University in sport. In particular, the College will consider requests for assistance with transport and other costs arising from training and fixtures arranged through a recognised University sports club. The College may also consider requests for assistance in purchasing necessary specialist equipment needed for University sport, although it would normally expect the Junior Member to contribute at least 50% of the total cost of such equipment.